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Procedure descriptions

Report an accident or malfunction involving hazardous substances

If an accident or malfunction or cases of illness or death in connection with hazardous substances have occurred in your company, you must report this immediately.

You must report an accident or malfunction involving activities with hazardous substances immediately if it has resulted in serious damage to the health of at least one of your employees. You must also report cases of illness and death if there is a concrete suspicion that these were caused by working with hazardous substances. You must provide precise details of the activity and state the risk assessment for the workplace.

If you have already reported the incident to another authority, you can submit a copy of the report.

Responsible department

The responsible authorities are

  • the district administration if the company premises are located in a district,
  • the municipal administration if the company premises are located in an urban district.
A deviating responsibility applies in the following cases (including companies that are subject to the European Industrial Emissions Directive, the Hazardous Incident Ordinance or mining law):

 

The respective local regional councils are the competent authorities for business premises on which

  • at least one installation marked with the letter E in column d of Annex 1 of the Ordinance on Installations Requiring a Licence,
  • at least one operating area in accordance with Section 3 (5a) of the Federal Immission Control Act (hazardous incident operation),
  • at least one installation that requires a licence pursuant to Section 60 (3) sentence 1 number 2 or number 3 of the Federal Water Act, or
  • at least one landfill in accordance with Article 10 in conjunction with Annex I of Directive 2010/75/EU of the European Parliament and of the Council of 24 November 2010 on industrial emissions (integrated pollution prevention and control), as amended
exists or is to be constructed.

Department 9, State Office for Geology, Raw Materials and Mining at the Freiburg Regional Council is also the state-wide competent immission control authority for

  • Operational sites, including the facilities and activities located thereon, which are subject to mining supervision,
  • Operating sites with cable cars and funicular railways used for passenger transport,
  • Sites with high-pressure gas pipelines which, as energy installations within the meaning of the Energy Industry Act, serve to supply gas and which are designed for a maximum permissible operating pressure of more than 16 bar,
  • Underground waste disposal facilities and
  • Sites with installations used for the construction, significant expansion and significant modification of underground cavities.

Please ensure that you submit the notification to the authority responsible for your premises.

Details

Prerequisite

  • An accident or operational disruption or cases of illness or death in connection with hazardous substances have occurred in your company.
  • Serious damage to the health of at least one of your employees has occurred .

Procedure

After you have reported an accident or an operational disruption or cases of illness or death in connection with hazardous substances, the competent authority will examine the report and, if necessary, request additional documents.

You must provide the employee concerned or their representative with copies of the report.

Deadlines

The notification must be made immediately.

Required documents

The following information is required for the report:

  • Accident location
  • Date and time of the accident
  • Details of the person(s) involved (surname, first name, date of birth, gender, employment, start and regular end of working hours, level of training)
  • Nature of the incident
  • Measures taken
  • if applicable, details of persons involved (function, surname, first name, address details)
  • Information on instructions and risk assessment
  • If applicable, information on accident-relevant work equipment and accident-relevant hazardous substances

Costs

None

Miscellaneous

If the information required for the notification can be taken from equivalent notifications under other legal provisions, the notification obligation can also be fulfilled by sending copies of these notifications to the competent authority.

Legal basis

Verordnung zum Schutz vor Gefahrstoffen - Gefahrstoffverordnung (GefStoffV):

  • § 18 Absatz 1 Unterrichtung der Behörde

Release note

machine generated, based on the German release by: Umweltministerium Baden-Württemberg, 05.05.2025